Terms & Conditions

Cookie Notice

This website or its third-party tools process personal data (eg browsing data, IP addresses) and uses cookies or other identifiers which are necessary for its functioning and to ensure that we give you the best possible experience on our website. We will assume you’re ok with this, but you can opt out if you wish.

You accept the use of cookies or other identifiers by closing or dismissing this notice, by clicking a link or button or by continuing to browse otherwise.

Terms and Conditions for Systematic Servicing (Equipment) Ltd

Updated January 2020

The Terms and Conditions written on this webpage manage your use of our website, Systematic Servicing (Equipment) Ltd accessible at systematic-servicing.co.uk.

By using this website, you agreed to accept all terms and conditions written herein. You must not use this website if you disagree with any of these website Standard Terms and Conditions.

Limitation of Liability

All information included in this website is current and correct at the time of entry, to the best of our knowledge, and is updated when needed, to the best of our ability. We cannot be held responsible for any errors that may be discovered, however if you wish to report an error, please Contact Us.

In no event shall Systematic Servicing, nor any of its officers, directors and employees, be held liable for anything arising out of or in any way connected with your use of this website, whether such liability is under contract. Systematic Servicing, including its officers, directors and employees shall not be held liable for any indirect, consequential or special liability arising out of or in any way related to your use of this website.

Variation of Terms

Systematic Servicing is permitted to revise these Terms at any time as it sees fit, and by using this website you are expected to review these Terms on a regular basis.

Governing Law & Jurisdiction

These Terms will be governed by and interpreted in accordance with the laws of the United Kingdom, and you submit to the non-exclusive jurisdiction of the courts located in the UK for the resolution of any disputes.

Systematic Servicing (Equipment) Ltd (Company Registration No 01192724) whose Registered Office is Field Works, Willersey, nr Broadway, Worcestershire WR12 7PH, is a wholly owned subsidiary of Olympic Compactor Rentals (UK) Ltd (Company Registration No 01748571) whose Registered Office is as above.

Privacy Statement

Updated January 2020

Systematic Servicing (Equipment) Ltd believes in being open, honest and transparent with our customers, suppliers and staff. We want you to feel comfortable about your decision to give us your personal information and how we use it. We take your privacy very seriously and are committed to protecting your personal information.

This privacy statement explains how we may collect and use the information you give us.

If you have any questions regarding our Privacy Statement, please Contact Us via the link on our website or write to:

Systematic Servicing (Equipment) Ltd, 39-40 Kepler, Lichfield Road Industrial Estate, Tamworth, Staffordshire B79 7XE

  1. How do we collect your information?
  2. We may collect information about you whenever you interact with us, for example when you:

    • Enquire about our services or products or visit our website or premises.
    • Sign up to receive updates.
    • Post content to our website/social media sites.
    • Work for us.
    • Attend a meeting with us and provide us with information about you.
    • Contact us through the following channels: online, email, phone, SMS, social media or post.
    • We may also receive information about you from third parties, but only if you’ve given them permission to share your information.

  3. Where do we collect your information?
  4. Systematic Servicing may collect information in the following ways:

    When information is directly given to us

    You may provide your details to us when you request specific information, purchase our products and services, visit one of our premises or apply for a job role.

    When information is given to us indirectly

    Your information may be shared with us when you use other sites and provide your consent to be contacted by Systematic Servicing. Other organisations will have their own Privacy Statement, so please do ensure you understand this when providing your data.

    When you have given another organisation permission to share it

    Your information may be shared with us when you use other sites and provide your consent to be contacted by Systematic Servicing. Other organisations will have their own Privacy Statement, so please do ensure you understand this when providing your data.

    Social Media

    You might give us permission to access information from messaging services like Facebook and Twitter. This will depend on your settings or the privacy policies for the particular social media site.

    When you are using our website, we collect information.

    Upon visiting our website, information about your visit is recorded and stored.

  5. What personal information do we collect?
  6. The type and quantity of information we collect and how we use it depends on why you are providing it.

    If you engage with us as a company, we may collect where relevant:

    • Your name.
    • Your contact details (full address, e-mail address and phone number).
    • Your name.
    • Your bank or credit card details (only relevant if you are paying for products and/or services), for the purposes of processing payment only.

    You may also appear on still images or video footage using Closed Circuit Television (CCTV) that is used on our site for security purposes.

  7. How will we use your personal information?
  8. We will use your personal information in a number of ways, including for the following:

    • To provide you with the services or any information you have requested.
    • To provide you with the services or any information you have requested.
    • To update you about any changes to our services.
    • To maintain our organisational records and ensure we have your most up-to-date marketing preferences and that we comply with employment and safeguarding legislation.
    • To help us improve our clinical or other services, campaigns or information-offering.
    • To analyse and improve the operation of our website.
    • To contact you where you have been identified as a contact person for an organisation (if we obtain your contact details in this way, we will only use them to contact you in the ways in which you have agreed to be contacted).

    If you have previously opted-in to receiving communications from us but would now like to opt-out, please Contact Us via the link on our website, call us on 0333 344 8202 or write to

    Systematic Servicing (Equipment) Ltd, 39-40 Kepler, Lichfield Road Industrial Estate, Tamworth, Staffordshire B79 7XE.

    If you would like to change how you receive information from us, please contact our team and let us know your updated preferences.

  9. How do we keep your data safe and have access to it?
  10. We place great importance on the security of your personal information and will always try to take appropriate precautions to protect it.

    We ensure that there are appropriate technical controls in place to protect your personal details. We use a variety of technical processes to prevent unauthorised access including firewalls, digital surveillance and encryption.

    Despite all of our precautions however, no data transmission over the internet can be guaranteed to be 100% secure. So, while we strive to protect your personal information, we cannot guarantee the security of any information you disclose to us online, and you must understand that you do so at your own risk.

  11. Sharing your personal data
  12. We do not share customer data with third parties unless with their explicit consent.

  13. Keeping your information up-to-date
  14. Where possible, we try to keep your records up to date; however, we would appreciate it if you could let us know if your contact details change.

  15. How long do we keep your information
  16. We will hold your personal information on our systems for as long as is necessary for the relevant activity, for example we will keep a record of any orders you have made for at least six years. Where your information is no longer required, we will ensure it is disposed of in a secure manner.

    If you ask us to stop sending you marketing materials, we will keep a record of your contact details and appropriate information to enable us to comply with your request not to be contacted by us.

    Where you contribute to our news articles or provide photographs, audio or video material, we will keep the content for the three years that we obtain your consent to use it for. It will also be archived for potential use in retrospective material considerably further into the future.

  17. Our legal basis for processing your information
  18. Although in many cases we will seek consent to process your personal data, in some instances we may process your information without consent when we are legally allowed to do so. This will only be where it is in our legitimate interests to do so and where we are confident that such processing is not likely to prejudice your legitimate interests or rights and freedoms.

    Where we rely on legitimate interests, for example, where you have requested to receive services or products from us, we have a legitimate organisational interest to use your personal information to respond to you and there is no overriding prejudice to you by using your personal information for this purpose. We will, however, always provide you with the option to opt-out of hearing from us.

    Where we are processing your personal data on the basis of consent that you have given us, you are entitled to withdraw that consent at any time such that we can no longer rely on it as a basis for continuing to process your personal information.

  19. What ways we may use to contact you
  20. E-mail/text marketing: If you provide your email address and/or mobile phone number we may contact you for marketing purposes by e-mail or text message. By subscribing to Systematic Servicing’s e-mails or opting in to e-mail communication from Systematic Servicing, you grant us the right to use the e-mail for e-mail marketing.

    Post: If you have provided us with your postal address we may send you occasional marketing material unless you have told us that you would prefer not to receive such information.

    Telephone: If you have provided us with your phone number, it will only be used to contact you in response to an order or an appointment or other administrative purpose.

    You retain control of how we use your data – it is always your decision as to whether you want to receive information about our products. In some circumstances, we may legally be required to retain your personal information for audit purposes. This will, however, be discussed with you, depending on your requirements.

    If you do not want us to use your personal information in these ways, please Contact Us via the link on our website.

  21. Your right to your information
  22. The Right to Access your Personal Information

    You have the right to request a copy of the information we hold about you. If you want to access your information, we will provide a copy of your personal information within 30 days of receiving the written request. A fee is not payable. However, an administrative charge may apply if the amount of effort exceeds that deemed reasonable.

    The Right to Request to have your Personal Information Deleted

    The accuracy of your personal information is important to us. You can edit your personal information including your address and contact details at any time.

    The Right to Edit and Update your Personal Information

    Where no overriding legal basis or legitimate reasons continue to exist for processing personal data you may request that we delete your personal data. This includes personal data that may have been inadvertently unlawfully processed. We will take all reasonable steps to ensure that it is erased.

    The Right to Restrict Processing of your Personal Information

    You have the right to ‘block’ or suppress processing of your personal data. We will, however, continue to store your data but not further process it. We do this by retaining just enough of your personal information, so we can ensure that the restriction is respected in the future.

    The Right to Object

    You have the right to object to your personal information being processed for marketing (including profiling) and for research purposes, ie you have the right to opt out. Each time we send you a marketing communication we will inform you of how you can do this.

    Should you wish to exercise these rights, please address requests to:

    Systematic Servicing (Equipment) Ltd, 39-40 Kepler, Lichfield Road Industrial Estate, Tamworth, Staffordshire B79 7XE

    or call us on 0333 344 8202.

    Any changes you have requested may take 28 days before they take effect.

    If we process your personal information for the exercise or defence of legal claims, or we can demonstrate compelling grounds that override your rights and freedoms, we may not be able to fulfil your request. We will, however, contact you to discuss further.

  23. Complaints process
  24. If you would like to raise a concern or make a complaint about how we process your personal data, or about any of the services provided by Systematic Servicing, we encourage you to speak to or write to the manager of the department concerned. All complaints will be treated in a confidential manner. If you are dissatisfied with our handling of your data or about any complaint that you have made to us about our handling of your data you are entitled to complain to the Information Commissioner’s Office.

  25. Other websites
  26. This Privacy Statement only relates to information that we obtain from you. If you visit a website operated by a third party through a link included on our website your information may be used differently by the operator of the linked website. You are advised to read their Privacy Statement.

  27. Changes to this privacy statement
  28. This statement may change from time to time. If we make any significant changes to this statement, we will publicise these changes clearly on our website.

Please do revisit this statement each time you consider giving your personal information to Systematic Servicing (Equipment) Ltd.

Our Company policies are available to read on request.

SMAS Worksafe
SSIP Safety Schemes in Procurement
Alcumus Safe Contractor
Seal Alcumus SafePQQ
ISO 9001 2015 Registered
CHEM Membership Certificate